Privacy

Student Data Transparency and Security Act

James Irwin Charter Schools holds data privacy and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).

Personally Identifiable Information Collected by James Irwin Charter Schools

In addition to the data collected by the Colorado Department of Education, James Irwin Charter Schools generally collects and maintains the following on its data systems:

• Household Information
• Parent Name
• Address
• Email Address
• Phone Numbers
• Emergency Contacts
• Attendance
• Fees
• Communication records
• Medical Information
• Health Conditions
• Immunizations
• Medications
• Vision and Hearing Screening
• Learning Accommodations
• Disciplinary Incident Details
• Academic Performance Data
• Assessments
• Learning Activities
• Transcripts
• Grades
• Schedules
• Locker Assignments
• Currently Checked-out Media
• Account Access Logs

We also provide this data inventory and dictionary of data elements published by the state Board of Education as well as the Ed Data Portal from CDE. JICS only shares necessary personally identifiable information with carefully vetted third party service providers using the most secure data transfer methods in accordance with current industry best practices. To view specific information on file for your child, please log into the Parent Portal.

PUBLIC NOTICE:  In accordance with the Colorado Student Data Transparency and Security Act, C.R.S. Section 22-16-101 et seq., please be advised that if James Irwin Charter Schools ceases using or refuses to use a School Service On-Demand Provider pursuant to C.R.S. 22-16-107 (3) (c), James Irwin Charter Schools shall post on its website the name of the On-Demand provider, with any written response that the on-Demand Provider may submit, and will notify the Colorado Department of Education, which will post on its website the On-Demand Provider’s name and any written response.

Laws, Policies and Resources

Laws

• Family Educational Rights & Privacy Act (FERPA)
• Colorado Student Data Transparency and Security Act (HB 16-1423)

Board Policies

• JICS Student Data Security and Privacy Policy
• Student Responsible Use of the Internet
• Staff Responsible Use of the Internet

Resources

• Privacy Technical Assistance Center –  a one-stop resource for schools and parents to learn about data privacy and security
• Data Quality Campaign provides a wealth of resources to support policy makers and leaders to promote the safe and effective use of data to improve student achievement
• FERPA Rules of the Road
• Privacy Resources from the Office of Educational Technology – provides an overview of FERPA, COPPA, CIPA, and PPRA
• Student Data Principles – 10 principles for protecting and guiding the use of the personal information of America’s students
• Model Terms of Service – a tool for schools to use to evaluate vendors’ Terms of Service (TOS) and Privacy Policies
• FERPA|SHERPA – another site with resources to help guide schools, parents, policy makers, and service providers in the responsible use of student data
• List of vendors who have signed the voluntary Student Privacy Pledge
• CDE’s Data Privacy and Security page

School Service Providers

The availability of technology coupled with the rapid development and progress of digital applications and tools provides a wonderful opportunity to transform classroom instruction. It also introduces new challenges and concerns about the safety and security of student information. James Irwin Charter Schools understands the importance of keeping student data private and secure and takes its responsibility to protect student information very seriously. Managing student data privacy and security is an ongoing and dynamic process that requires regular review and revision.

Click for a list of Providers who partner with JICS, along with a short description of the type of data shared and links to providers’ Terms of Service and Privacy Policies. Those with the icon have voluntarily signed the Student Privacy Pledge to safeguard student privacy regarding the collection, maintenance, and use of student personal information.